ConstitutionThis is the Governing Document for Mancetter Memorial Hall
A. THE PURPOSESIs to provide and maintain, on a 'not for profit' basis a financially sustainable community centre located at the centre of the Parish which will support and foster much greater social interaction, involvement in community affairs and self-help groups that will serve the needs of all in the community, particularly the young , elderly and disabled. The Memorial Hall will be provided for use without distinction of sexual orientation, age, disability, nationality, race or political, religious or other opinions, including use of the hall for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life for all in the community.
B. CARRYING OUT THE PURPOSES
In order to carry out the purposes, the Trustees have the power to:
- 1 Raise funds, receive grants and donations
- 2 Take on leases and employ staff
- 3 Co-operate with and support other groups with similar purposes
- 4 Anything else within the law which is necessary to achieve the purposes
- 1 At least 4 elected members.
The elected members must be elected at the Annual General Meeting (AGM). Any resident in the village aged 18 years and over may put themselves forward for election as a Trustee member at the AGM. The term of office starts at the end of the AGM at which they are elected and ends at the next AGM at which they may stand for re-election.
All members of the trustees retire from office together at the end of the AGM next after the date on which they came into office but they may be re-elected or reappointed.
- 1 The AGM must be held every year. The agenda will be displayed on the Parish notice boards at least 14 days before the AGM
- 2 There must be at least 4 Trustee members present at the AGM.
- 3 The Trustees shall present the annual report and accounts.
- 4 Any resident in Mancetter over the age of 18 may put themselves forward for election as a Trustee member at the AGM
- 1 The Trustees shall hold at least 4 meetings each year. They will elect a chair, treasurer and secretary at their first meeting.
- 2 At least 3 Trustee members must be at a meeting in order to be able to take decisions. Minutes shall be kept for every meeting.
- 3 The Trustees must keep accounts which may be viewed by any resident in the village on request.
- 4 During the year, the Trustees may appoint up to 2 co-opted members on to the Trustee Board who will stand down at the next AGM but a eligible for re-election
- 5 The Trustees may take reasonable additional rules for the proper conduct and management of members of Trustees. These rules must not conflict with this constitution or the law.
- 6 The Secretary will keep a register of the name and address of Trustee members and the dates on which their terms of office begin and end.
- 7 All decisions made by the Trustees will be agreed by a simple majority of the votes cast at the Trustee meeting. The chairperson of the meeting may cast a second or casting vote only if there is a tied vote.
- 1 Funds must be held in a Mancetter Memorial Hall Bank Account(s). All cheques must be signed by 2 Trustee members.
- 2 Funds cannot be used to pay Trustee members except to refund legitimate expenses or honorarium payments.
- 3 Funds and property must only be used for the purposes given in section A above.
- 1 Changing the Constitution - The constitution may be changed by a two thirds majority of the residents in the Parish present and voting at a Special General Meeting.
- 2 Emergency Special General Meetings - to allow the residents in the Parish to decide on important issues concerning the Memorial Hall.
- 3 Winding up - in the unlikely event that the Memorial Hall be wound up, any decision to do so must be taken by a two thirds majority of residents in the meeting present and voting at a Special General Meeting. Any money and property remaining after payment of debts must be given to a group with similar charitable purposes. The constitution changes were adopted on 14th August 1996 and reviewed on 27th September 2014.
C. TRUSTEE MEMBERSHIPThe Trustees will consist of:
D. ANNUAL GENERAL MEETING
G. SPECIAL GENERAL MEETINGSSpecial General Meetings may be called by the Trustees for the following reasons. Notices about the Special General Meeting must be displayed on the Parish notice boards and on the village website at least 14 days before the meeting and list what change is proposed.